With the increase in the number of social enterprises and community interest companies there is often a demand for a company secretary as well as ordinary private trading companies. A public company in the UK must still have a formally appointed company secretary.
The exact responsibilities of the company secretary depend on the size and nature of the company. There is no statutory definition of what these are, but it generally includes some or all of the following:
- Maintaining the company’s statutory registers;
- Updating the records held by Companies House;
- Maintaining the company’s registered office;
- Advising the board of directors on their legal and corporate responsibilities and matters of corporate governance;
- Organising the company’s board meetings and annual general meeting;
- Minuting board meetings;
- Ensuring the companies compliance with legal obligations;
- Managing and storing the company’s records, e.g.re investments, property, payroll, insurance, accounting, taxation (VAT, PAYE, Corporation Tax); and liaison between the company and its stakeholders and shareholders.